IACUC News

IMPORTANT REMINDER 10/31/18

As of 10/31/2018, Topaz environment has been decommissioned. All of the protocols have been migrated to eIACUC. To learn more about eIACUC, please click here.

Holiday Schedule 2018:

**Dear Colleagues,

As many of you may be aware the University is officially closed from December 24th 2018 through January 1st, 2019. During this time protocol processing and review, as well as other IACUC business will not take place. Based on this, please note the following schedule for protocol review and processing for full committee review:

 

December 12th, 2018 1:00 pm: Deadline to submit protocols for full committee review (FCR) at next IACUC meeting

December 19th, 2018 11:30 am: IACUC full committee meeting for protocol review

January 9th, 2018 1:00 pm: Deadline to submit protocols for full committee review (FCR) at next IACUC meeting

January 16th, 2019 11:30 am: IACUC full committee meeting for protocol review

 

Please be aware that there will be a 1-month period between meetings over this period, whereas the normal schedule is every two weeks. Please plan accordingly and make sure to submit protocols by the indicated deadlines to ensure most efficient review. If you have questions, or know in advance that you have a concern based on this schedule please contact your RPA office staff member or me personally. We will be happy to work with you leading up to the holiday break to submit and process protocols and to provide help and assistance. We are committed to serving you our customers, and so please let us know how we can assist.

I am asking that my staff enjoy their holiday and some much deserved rest, and so have no expectation that they will be conducting business while the University is closed. Having said that I do understand that issues may arise that need attention even while the University is closed. If an emergency arises during this time please contact me directly by phone (404-989-3864) or email (dwmarti@emory.edu).

We in the IACUC office hope you all have a wonderful holiday season and we look forward to serving you both now and in the coming year. **

 

Dr. W. David Martin PhD, CPIA

IACUC Director

Phone: 404-727-9510 ; Email: dwmarti@emory.edu

 Staff Updates 9/18:

The IACUC office is pleased to announce the addition of two new staff members, Walter “Guy” Wiles, and Tina Horton. We are excited for this opportunity to expand the resources of the IACUC office in order to provide a higher level of service to you, our customers.  In this regard, there has been some reassignment of duties in regard to the primary responsibility of protocol processing assignments as indicated below.

Office staff designations for protocol submission assistance (By first initial of PI last name):

A-H: Carmen Nash                                        
Phone: (404) 727-9735

I-O: Tiesha Murray                                        
Phone: (404) 712-0731

P-T: Walter “Guy” Wiles IV                         
Phone: (404) 712-2033

U-Z: Tina Horton                                      
Phone: (404) 727-4651

Spotlight

IMPORTANT ANNOUNCEMENT 12/20/18

Version 1.0 of  “eIACUC Form Preparation Checklist and Detailed Instructions”  now available. To access this document and to learn more about eIACUC please click here.


Executive Summary

Provided are instructions for completing the new eIACUC form. As the research community transitions fully to the use of eIACUC, be aware that these instructions are a living document subject to regular revision by the IACUC as greater community experience with eIACUC informs on how to continually improve guidance to users. As such, whenever preparing or amending a protocol, contact your RPA or check the IACUC web site for the most recent version. These instructions are provided in two sections. First is an "Overview" to provide an introduction to the concept of the Procedures and Experiments components and a caution to investigators who have had their Topaz protocol content migrated by the IACUC office into eIACUC. The Procedures and Experiments form the main body of reviewable material in eIACUC. Reliance upon them, however, differs significantly from the Topaz Enterprise and Elements forms. The second section of "Detailed Instructions" provides section-by-section directions for completing the form. Understanding the Procedure and Experiment approach and following the most contemporary version of the instructions will enable greatest efficiency in preparation of protocols or amendments and the speediest IACUC review. Lastly, use these instructions and not those embedded in the eIACUC form except for specific situations identified below. Investigator and protocol form preparer feedback in improving these instructions is encouraged.

 

IACUC Adds Mandatory Training Requirements


The Guide for the Care and Use of Laboratory Animals, the Animal Welfare Act, PHS Policy, and Emory’s PHS Assurance require that all personnel involved in the handling and experimental manipulation of animals are required to be adequately trained.  Two areas of additional training is now mandatory in order to comply with regulatory standards.

  • CO2 Euthanasia of Rats and Mice:  In response to a change of procedures regarding CO2 euthanasia in rats and mice in the AVMA Guidelines for the Euthanasia of Animals: 2013 Edition, all personnel responsible for performing CO2 euthanasia of rats and mice must take additional training provided by the animal facilities on this procedure. The use of flowmeters is one of the new requirements.  Please contact the training coordinators at the Division of Animal Resources at Yerkes (Jennifer McMillan) and on Main Campus (EU-DAR Training Program) for scheduling this training.
  • Breeding Rats and Mice:  In response to increasing cases of "near misses" and weanling deaths due to weaning practices, the IACUC created the policy "Weaning Rats and Mice" now in effect.  This policy sets the standards of expectations of the IACUC when weaning.  Along with this policy, all personnel responsible for maintaining breeding colonies of rats and/or mice must take additional training provided by the animal facilities on this procedure. Please contact the training coordinators at the Division of Animal Resources at Yerkes (Jennifer McMillan) and on Main Campus (EU-DAR Training Program) for scheduling this training.

For both of these new mandatory trainings, all personnel on existing IACUC approved protocols responsible for maintaining breeding colonies or for performing CO2 euthanasia on rats and mice are required to meet the deadlines above.  For amendments to existing approved protocols adding new personnel, the approval of the amendment will be delayed until the appropriate training has been completed.  For all new protocols and 3 year renewals, approval of the protocol will also be delayed until all training has been completed.